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Academic Advisor, School for Professional and Continuing Education

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PAF/Position Details

Position Details

Position Title Academic Advisor, School for Professional and Continuing Education
Position Status Full-Time

Position Summary Information

Job Description Summary

Under the supervision of the Dean of the School for Professional and Continuing Education (SPCE), the Advisor is responsible for providing quality academic advising services to current and prospective students in SPCE. In addition, the Advisor supports the Dean and works cooperatively with all SPCE personnel in accomplishing the goals and objectives of the School for Professional and Continuing Education.


Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful coloration and active support of the University’s Mission in Catholic and LaSallian higher education.

-Provide advisement services to SPCE and Albuquerque students including, but not limited to: academic advising, transcript evaluation, degree planning, and registration requirements.
-Connect students with resources on campus; facilitate overall navigation of the university etc.
-Conduct new student orientation for incoming students prior to their enrollment.
-Refer students to the School’s Coordinator of Prior Learning Assessment (PLA) for information and assistance involving PLA processes.
-Confer with College faculty regarding equivalency of transfer courses.
-Request/process course substitutions with appropriate department chair.
-Submit written requests to the Dean of SPCE for students requesting coursework away from Lewis University.
-Complete requisite paperwork for Registrar’s Office for posting of courses taken away from Lewis to student’s official degree plan.
-Work with the Registrar’s Office for change of major, degree audits, etc.
-Process intent and approval forms for students pursuing 4+1 Programs.
-Create degree plans in Banner (Degree Works), identifying “critical courses.”
-Provide academic advisement services via scheduled appointments, unscheduled walk-ins, phone and e-mail.
-Travel to satellite campuses to provide advising services as needed
-Determine student eligibility for honors recognition at graduation.
-Perform graduation audits; personally contact students of any discrepancies or missing courses.
-Work closely with staff in the office of Transfer Admissions in reviewing files to begin advising students once they are admitted to a program offered through the School.
-Assist with special student retention initiatives as requested.
-Assist Administrative Services with low-enrolled and cancelled classes.
-Assist with SPCE social media presence.
-Assist in building cohorts with external partnerships.
-Assist Program Directors with course projections.
-Welcome, congratulate, and provide assistance to students and their families at all senior receptions and commencement exercises as requested.
-Provide assistance with Alpha Sigma Lambda Honors as needed/requested.
-Maintain statistical records for programs concerning enrollment trends, student progress, degree trends, degree phase-outs, focus groups.
-Assist students in registration, drops, adjustments of schedules, billing questions.
-Serve on university committees and/or task forces as requested.
-All other assignments as requested by the Dean.

Minimum Qualifications

Master’s degree plus three years professional work experience in a college or university setting required. Must have previous student advising experience and previous experience working with adult students. Excellent oral/written communication skills and computer/keyboarding skills are essential. Ability to work with flexible schedules involving some evening and weekend hours required.

Preferred Qualifications

Experience with transcript evaluation, admissions and registration is preferred. Working knowledge of Banner, DegreeWorks, Blackboard, and Microsoft Office is also preferred.

Essential Duties
Work hours

Full time

Posting Detail Information

Posting Number S00229
Posting Date 09/13/2017
Closing Date
Open Until Filled Yes
Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Master's degree?
    • Yes
    • No
  2. * Have you worked with the adult student?
    • Yes
    • No
  3. * Are you able to work a flexible schedule involving some evening and weekend hours?
    • Yes
    • No
  4. * How many years have you worked in a college or university setting?
    • 0
    • 1-3
    • 4+

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents